Audit Management Module is an ISO 19011-aligned internal quality audit governance and compliance tracking application that organizes annual audit schedules, automates pre-audit manager notifications, evaluates departmental question checklists, and initiates nonconformity corrective action workflows on Joget DX 8.

Quality managers, internal auditors, compliance directors, and lead auditors struggle to coordinate enterprise ISO audit cycles when managing unit inspection schedules, questionnaire checklists, and nonconformity logs across disconnected spreadsheets or manual paper filings. Manual audit coordination leads to missed audit deadlines, unmonitored corrective action tracking, incomplete objective evidence documentation, and non-compliance risks during ISO certification audits. Compliance leads lack unified visibility into audit execution states, unit manager schedule change requests, and centralized audit report registers across organizational units.

Key Features

• Establishes annual internal audit plans specifying organization details, preparers, preparation dates, audit periods, plan numbers (DPlan No), and target management standards such as ISO 9001.

• Schedules unit audit timelines detailing unit names, unit managers, designated chief or lead auditors, secondary auditors, start timestamps, and end timestamps.

• Automates pre-audit notifications to audited unit managers prior to scheduled audit dates using background job triggers configured in the OS-01 Automatic Systems Module CRON engine.

• Processes audit date revision requests submitted by unit managers to negotiate updated audit dates before finalizing schedules.

• Maintains a central Audit Question Pool where compliance administrators configure and update standardized audit questions filtered by ISO standard and target department units.

• Dispatches unit-specific question lists to designated lead auditors and auditors upon schedule confirmation.

• Captures audit responses, evaluation ratings, rich text objective evidence descriptions, and file uploads directly within individual question records.

• Allows auditors to define supplementary questions and attach objective evidence files during active audit sessions.

• Initiates corrective actions for identified nonconformities directly within the integrated DF-Nonconformity/Nonconforming Product and Incident Breach Process.

• Updates internal audit records automatically with linked corrective action progress to maintain centralized compliance visibility.

• Visualizes internal audit metrics, inbox task counts, ongoing audit plan statuses, and unit audit distribution bar charts on an executive dashboard.

• Exports annual audit plans, unit question checklists, audit record lists, and final ISO audit reports into CSV, Excel, XML, and PDF formats.

Frequently Asked Questions

How does Audit Management Module align with ISO audit compliance standards?

Audit Management Module is engineered in accordance with ISO 19011 guidelines, organizing the entire internal audit lifecycle from annual planning and standardized question pool configuration to objective evidence collection and corrective action tracking across all ISO standards.

How are automated pre-audit notifications configured in Audit Management Module?

Audit Management Module utilizes background CRON automation configured through the OS-01 Automatic Systems Module using Multi Tools and BeanShell scripts to send scheduled pre-audit information alerts to unit managers.

How are nonconformities handled during an internal audit?

When lead auditors or auditors detect nonconformities during an audit, Audit Management Module initiates corrective action workflows within the DF-Nonconformity/Nonconforming Product and Incident Breach Process, linking resolution tracking directly back to the master audit record.

Important Note:

• Users will need to follow the guide in CRON Systems > Cron Code to setup the Audit Management Module.
• Please reach out to destek@ybsis.com.tr for more information regarding this app.